Facilities Operations Manager

Company: UI Labs
Location: Chicago
Posted on: February 19, 2025

Job Description:

Are you ready for new challenges and new opportunities?Join our team!Current job opportunities are posted here as they become available.Join our rapidly growing MxD team and work in a one-of-a-kind, state-of-the-art facility! A premier destination for industry and government leaders, our innovative, 70,000+ sq ft facility is a collaboration hub, driving advancements that strengthen U.S. manufacturing competitiveness.+ About MxDMxD (Manufacturing x Digital) advances economic prosperity and national security by strengthening U.S. manufacturing competitiveness through technology innovation, workforce development, and cybersecurity preparedness. In partnership with the Department of Defense, we convene an ecosystem to solve critical manufacturing challenges by accelerating digital adoption, empowering a skilled workforce, and modernizing supply chains. MxD is also the National Center for Cybersecurity in Manufacturing as designated by DoD. Visit mxdusa.org to learn more.MxD is passionate about its people and committed to creating an environment where everyone is heard and respected. Flexible work arrangements and unlimited PTO programs are just a few of the exceptional benefits MxD provides. MxD embodies a strong startup culture with its creative and collaborative working environment, fostering curiosity and innovation.+ Position OverviewThe Facilities Operations Manager oversees facility operations and maintenance at MxD, ensuring efficiency, functionality, and compliance with organizational standards. This role manages contract maintenance staff, coordinates projects, and ensures timely, high-quality work while minimizing equipment downtime and implementing preventative measures. The position requires advanced technical problem-solving, project management expertise, and the ability to engage effectively with senior leadership, resident members, vendors, and other stakeholders.As the primary liaison with the landlord, the Facility Manager addresses building-related matters and ensures alignment with lease agreements. This role involves establishing and maintaining detailed maintenance logs, communicating regular updates to stakeholders, and fostering a safe, productive environment that supports MxD's mission and operations.+ Position Responsibilities

• Provide detailed oversight of facility conditions and customer-facing appearance.
• Supervise security and janitorial staff, ensuring contract compliance and performance standards.
• Ensure emergency and evacuation protocols are maintained and up to date.
• Formulate and implement a preventive maintenance program to ensure that buildings, systems, and equipment meet or exceed their rated life.
• Coordinate with vendors and subcontractors to schedule maintenance and other activities while managing payments and tracking expenses to minimize disruptions.
• Identify and utilize preventative maintenance software and management tools to oversee facility and equipment performance.
• Coordinate building use and construction efforts as necessary.
• Ensure service providers deliver their contracted service levels to the standards required within the cost guidelines established.
• Monitor building systems such as Building Management Systems to ensure business continuity and operation of equipment.+ Position Requirements

• Facility or building management training or minimum 15+ years equivalent experience in engineering and maintenance required.
• In-depth knowledge of building systems, mechanical and electrical operations, and energy management practices.
• Proven ability to manage large-scale projects, including budgeting, scheduling, and coordinating with internal and external stakeholders.
• Ability to work in various environmental conditions, including potentially loud, hot, or physically demanding settings.
• Ability to lift and carry tools, equipment, or supplies up to a specified weight (e.g., 50 pounds).
• Capability to work outside of regular hours (nights, weekends, holidays) in case of emergencies.
• Hands-on, team-oriented, and committed to the advancement of manufacturing technologies in the U.S.
• Ability for some travel.
• Ability and desire to work in a highly dynamic environment.
• Must be available to work onsite.How to ApplyApply online at mxdusa.org/careers by clicking on the link to the position posting and submitting your resume with a cover letter explaining why you would be a great fit for this role and MxD. Tip: Meeting the qualifications is important, but a great cover letter will set you apart!Work with Us
  • MxD is a results-oriented, lean, collaborative tech organization and 501(c)(3) nonprofit. We are hard-working, mission-driven, flexible, and work with a sense of urgency. We hire tech-savvy, committed, self-starters who can think outside the box and have a strong capacity to learn and adapt to the needs of the organization and role, through both skill and grit. All-star employees excel without the help of administrative support and don't mind rolling up their sleeves and getting their hands dirty (figuratively!). Additionally, people who love to solve problems, no matter how big or small, find they are a good fit for MxD.
  • Our state-of-the-art facility, located on Goose Island in Chicago (just north of downtown), features a manufacturing floor, several infrastructure testbeds, and a bustling open-office environment. MxD is a collaborative space, hosting many events for our partners and other prestigious organizations, so being able to engage with staff and visitors in a professional, helpful manner is a must.
  • MxD is a 10-minute walk from the North and Clybourn Red Line stop, a 20-minute walk from the Division Blue Line stop, and accessible by a variety of other public transit options. MxD partners with ABM transportation to provide a free shuttle from various public transit stops in and around the Downtown Chicago area to MxD. Also, MxD provides free parking for employees.Flexible Work Policy
    • MxD recognizes the importance of providing flexibility for employees to balance work responsibilities with personal obligations and commitments. The specific feasibility of Flexible Work Arrangements is determined by specific roles and supervisors.Equal Opportunity Employer
      • All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, disability status, economic circumstance, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
      • Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor H1B visas currently.Accommodations Statement
        • We recognize that individuals may require different types of accommodations to perform their jobs effectively. We encourage candidates who need accessibility assistance or have specific needs to apply and reach out to us.Accommodations Include:
          • Application Process: If you need assistance with the application process due to a disability or other accessibility needs, please contact our People & Culture department at PC@mxdusa.org. To the extent possible, we are happy to provide alternative formats for our application materials or support you through the process.
          • Interview Process: If you require any accommodations for the interview process, such as assistive technology, modified interview formats, or additional time, please let us know in advance. We are committed to ensuring a fair and accessible interview experience.
          • Workplace Accommodations: Once employed, employees can request reasonable accommodations to perform their job duties. This may include adjustments to workstations, flexible scheduling, or other modifications. Please contact the People & Culture department to discuss your needs. We strive to create an environment where everyone can thrive and contribute their best work. If you have any questions or need further assistance, please do not hesitate to reach out.
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Keywords: UI Labs, Chicago , Facilities Operations Manager, Executive , Chicago, Illinois