Executive Assistant, Senior - Department of Surgery

Company: Children's Research Fund
Location: Chicago
Posted on: April 1, 2025

Job Description:

Executive Assistant, Senior - Department of SurgeryExecutive Assistant, Senior - Department of SurgeryApply locations: Streeterville, Chicago, ILTime type: Full timePosted on: Posted 4 Days AgoJob requisition id: JR2025-69Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.LocationAnn & Robert H. Lurie Children's Hospital of ChicagoJob DescriptionThe Executive Assistant Senior provides advanced administrative support to executive leader(s) including the Surgeon-in-Chief and Department Administrator, Surgery. Manages the executive(s) calendar(s) functioning as an extension of the executive(s). Manages events and supports projects as assigned including support of Department related activities such as Grand Rounds and Executive Committees. Responsible for proactive management of issues with technical and professional responses that accurately represent the executive(s) and the office(s).Minimum Qualifications

• 7 years supporting senior leadership and/or faculty required.
• Bachelor's degree preferred.
• Business or healthcare experience coordinating and improving workflows for senior leaders in a complex and fast changing environment.
• Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
• Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint. Microsoft Project experience a plus.
• Advanced organizational and time management skills with the ability to prioritize work.
• Proven ability to effectively manage self and others through ambiguous situations.
• Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy.
• Excellent manager of processes and effectively manages time.
• Meticulous attention to detail; exceptional oral and written communication skills.
• Proactive thinker; ability to anticipate and prepare ahead of need.
• Intermediate to advanced project management experience a plus.
• Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors.Job Duties
  • Provides advanced technical and professional administrative support by prioritizing appointments and meetings; produces documents for the executive based on business and personal executive priorities.
  • Assists executives with meeting management.
  • Manages complex calendar reprioritizing appointments as needed to address unfolding developments.
  • Supports/coordinates administrative projects prioritized by the executive(s).
  • Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.
  • Analyzes problems, interprets operational needs, and collaborates with executive to develop solutions.
  • Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
  • Develops and distributes meeting materials, agendas, and meeting notes.
  • Arranges executive's travel, creates itineraries for client/candidate visits and/or event speakers/participants.
  • Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices and problem solve budget and accounting issues as needed.
  • May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.EducationHigh School Diploma/GED (Required)Pay Range$31.50-$51.50 HourlyAt Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.Benefit StatementFor full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
    • Medical, dental and vision insurance.
    • Employer paid group term life and disability.
    • Employer contribution toward Health Savings Account.
    • Flexible Spending Accounts.
    • Paid Time Off (PTO), Paid Holidays and Paid Parental Leave.
    • 403(b) with a 5% employer match.
    • Various voluntary benefits:
      • Supplemental Life, AD&D and Disability.
      • Critical Illness, Accident and Hospital Indemnity coverage.
      • Tuition assistance.
      • Student loan servicing and support.
      • Adoption benefits.
      • Backup Childcare and Eldercare.
      • Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members.
      • Discount on services at Lurie Children's facilities.
      • Discount purchasing program.At Lurie Children's we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship.Lurie Children's and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.Support email: candidatesupport@luriechildrens.org
        #J-18808-Ljbffr

Keywords: Children's Research Fund, Chicago , Executive Assistant, Senior - Department of Surgery, Healthcare , Chicago, Illinois