Accounts Payable Specialist

Company: JazzHR
Location: Chicago
Posted on: March 4, 2025

Job Description:

Farmer's Fridge makes fruits and vegetables accessible and approachable for everyone. We offer a variety of fresh, healthy, ready-to-eat meals and snacks through our fresh food vending machines, wholesale partners, and our office pantry solution - providing chef-curated meals to customers within seconds. Today, we operate a network of Fridges and partner with clients nationwide in high-foot-traffic areas, such as airports, hospitals, universities, and large office buildings - where there is limited accessibility to fresh, healthy, grab-n-go options.We care deeply about what we're creating and aspire to make sure our customers feel that through every touchpoint. This shows up in many ways across the business. We are committed to prioritizing food safety, we are passionate about product quality, we value our employees, we champion the best idea no matter where it comes from, and we're committed to making an overall positive impact as we scale.About this Role: We are seeking an experienced, high-performing Accounts Payable (AP) Specialist to join our accounting team. The ideal candidate will have a solid understanding of accounts payable processes, exceptional organizational skills, and a strong ability to work effectively in a fast-paced environment. You will be responsible for handling various aspects of accounts payable, including invoice processing, vendor management, payment reconciliation, and ensuring compliance with company policies and procedures.What You'll Do:

• Handle day-to-day management of all AP activities, including but not limited to data entry, bill processing, vendor statements and credits, and vendor inquiries via the AP email box
• Maintain accurate vendor records, including contact information, payment terms, and tax details (1099 and W-9 forms)
• Review invoices for accuracy, ensuring proper coding, approvals, and adherence to company policies
• Perform regular reconciliations of vendor statements, resolving any discrepancies promptly
• Assist with month-end and year-end closing activities, including accruals and reporting
• Support external audits by providing necessary documentation and explanations
• Collaborate with internal departments to resolve issues and ensure accurate and timely payments
• Identify opportunities for process improvements and contribute to the development and implementation of efficient accounts payable practicesWhat are we looking for in an AP Specialist?
  • 3-5 years of relevant work experience
  • Experience working with bill.com and Sage Intacct is preferred
  • High school diploma
  • Strong knowledge of accounts payable principles, processes, and best practices
  • Excellent attention to detail and ability to work accurately in a high-volume environment
  • Proficient in Microsoft Office, particularly Excel, and experience with Google WorkspaceBenefits at Farmer's Fridge:In This Together - We stay connected, whether in person or virtually. We encourage business transparency through monthly town hall meetings and weekly financial updates. We set out to make the best product on the market, and we believe we've done it. We value your input in the new menu creation process. From regular tasting panels, where employees provide new menu feedback.Happier Workdays - Each day at work should fill you with joy. We're a fun and passionate group, and we don't take ourselves too seriously. Bring your unique self to work, dress comfortably, and always feel free to share your thoughts and opinions. We encourage curiosity; there's no hierarchy here when we're all swapping ideas.Never run on empty - Daily Farmer's Fridge meal and office snacks are just some of the offerings to make sure you aren't distracted by a growling stomach. Recharge with our paid sabbatical program after four years of service.Innovate & Elevate - We're all teachers and learners. You'll grow and help grow the company through cross-functional collaboration, open access to leadership, and regular business updates. You have a direct impact on the company's bottom line. You can also impact your bottom line by participating in our 401(k) plan that includes a company match with immediate vesting.Farmer's Fridge Diversity Statement:"Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. At Farmer's Fridge, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles."
    
    Farmer's Fridge is an equal-opportunity employer. We are committed to providing equal employment opportunity in all employment practices, including hiring, without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability status, veteran status, or any other characteristic protected by federal, state or local law. View our disclosures related to External Agencies and Applicants below: https://www.farmersfridge.com/careerdisclosures
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Keywords: JazzHR, Chicago , Accounts Payable Specialist, Other , Chicago, Illinois