Project Coordinator

Company: CBRE
Location: Chicago
Posted on: March 9, 2025

Job Description:

Project Coordinator

Job ID

209045

Posted

05-Mar-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Building Management, Facilities Management, Project Management

Location(s)

Chicago - Illinois - United States of America

CBRE Global Workplace Solutions (GWS) - Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer bespoke facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About the Role:

As a CBRE Project Coordinator, you will provide support to project management operations, administration, and management for projects from start through completion.

This job is part of the Project Management function. Please note: This is a non-union employment opportunity.

What You'll Do:

• Ensure business policies and processes are effectively communicated and implemented within the Projects team.
• Ensure the provision of Health and Safe working conditions and that both clients and company health and safety policy and process is effectively implemented across the Business Unit.
• Effectively manage project teams financial commitments, raising POs, billing and managing financial.
• Develop project review pack.
• Management of all QHSE online reporting (to include Hazards, SmoWP, Audits).
• Completion of Audit Schedule.
• Ensure staffing structures on all contracts are updated when requested.
• Ad hoc event management upon request.
• Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
• Promoting and maintaining the core Values of CBRE Managed Services.
• Provision of guidance, advice, coaching and support to all other Project Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
• Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
• Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential whilst updating and managing training matrix.
• Assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process.
• Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit.
• Work with our Sub-contractors and Head of Projects to ensure the best price for all sales opportunities
• Support of Mobilization as and when require
  
  What You'll Need:
  
  
  • Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • High school diploma or general education degree (GED) required. Minimum of 1-2 two years of related experience and/or training.
  • Experience in administration or similar projects coordinator role
  • Delivery of wider facilities management services is desirable
  • Interpersonal and communication skills
  • Strong influencing skills and the ability to inspire confidence
  • Can manage a high degree of variability
  • Results focused
  • Excellent motivational and influencing skills, with high levels of personal integrity
  • Organized, able to prioritize and deliver within high pressure, business critical environments
  • Basic analytical skills and financial terms and principles.
  • Capability of understanding and following general instructions and ability to solve problems.
  • Knowledge of Microsoft Office products. Examples include Word and Outlook.
  • Decision making ability with a general understanding of procedures and company policies to achieve goals and deadlines.
    Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
    
    Why CBRE?
    
    We lead by example, guided by the needs of the cities we inhabit, the communities we build, and the world we live in. The more perspectives we have, the more dimensions we can see. A culture of respect, integrity, service, and excellence shapes our approach to every opportunity.
    
    Our competitive and comprehensive benefits program was designed to ensure you feel valued with benefits that support your and your family's mental, physical, emotional, and financial health.
    
    Maintain your career momentum with the best tools and training in the industry. You'll have everything you need to thrive in your role: challenging work, dedication to results, fast-paced assignments, and a culture of constant learning.
    
    Diversity, equity, and inclusion (DE&I) are more than just values-they're a competitive advantage. By crafting a place where our employees are recognized for their contribution and allowed to grow, we regularly open ourselves and our business to new opportunities.
    
    CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Project Coordinator position is $53,000 annually and the maximum salary for the Project Coordinator position is $85,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
    
    Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
    
    Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
    
    NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
    
    CBRE GWS
    
    CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
    
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Keywords: CBRE, Chicago , Project Coordinator, Other , Chicago, Illinois