Client Services Coordinator

Company: Spectraforce Technologies
Location: Chicago
Posted on: March 12, 2025

Job Description:

Title: Client Services Coordinator
Duration: 5+ months
Location: Chicago, IL (In-person)
Shift Hours: M-F 8am - 5pm

Pre-Screening Questions:

• Have you worked in an administrative role supporting a sales team? What tasks did you handle?
  
• Have you created marketing materials like tour books, e-blasts, or listings? Can you share your experience?
  
  Resource's typical working day:
  
  

• 
  
• Supporting a robust sales team.
  
• Highly administrative role.
  
• Commercial Real Estate marketing: Tour books and E-Blasts.
  
• Posting listings.
  
• Managing databases.
  
• Template marketing.
  
• Team Meetings.
  
  Job Summary/ Description
  
  
  • 
    
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
    
  • Ability to support a robust sales team.
    
  • Ability to manage databases, posting listings, template marketing, handling team meetings.
    
  • Ability to write routine reports and correspondence.
    
  • Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor.
    
  • Ability to effectively present information to an internal department and/or large groups of employees.
    
  • Requires knowledge of financial terms and principles.
    
  • Ability to calculate intermediate figures such as percentages, discounts and/or commissions.
    
  • Conducts basic financial analysis.
    
  • Ability to abstract a lease.
    
  • Ability to comprehend, analyze, and interpret documents.
    
  • Ability to solve problems involving several options in situations.
    
  • Requires intermediate analytical and quantitative skills.
    
  • Strong marketing knowledge needed with handling commercial Real Estate marketing including Tour books and E-Blasts.
    
  • Provides general administrative support to an office or group of sales professionals.
    
  • Responsible for preparing proposal, presentation, and communication materials.
    
  • Coordinates the distribution of internal and external marketing information.
    
  • Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.
    
  • Maintains client's brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
    
  • Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages.
    
  • Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
    
  • Coordinates complex on/offsite meetings and conferences.
    
  • May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.
    
  • Updates and maintains various information databases.
    
  • Generates standard and ad hoc reports as required and assist with website updates (as needed).
    
  • May coordinate advertising schedules and placement with local centralized marketing group.
    
  • Tracks, collates and maintains inventory of marketing materials.
    
  • Other duties may be assigned.
    
  • No formal supervisory responsibilities in this position.
    
  • Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines.
    
  • Responsible for setting own project deadlines.
    
    Minimum Education Requirements:
    
    
    • 
      
    • Associate degree (A.A.) or equivalent from a 2-year college required.
      
      Minimum Required skills:
      
      
      • 
        
      • 3 years' experience providing administrative support to multiple or teams of professionals; ability to determine and respond to conflicting priorities preferred
        
      • 2 years' experience in the Real Estate industry.
        
      • Advanced skills with Microsoft Office Suite, internet research, and web publishing skills.
        
      • Ability to manipulate basic templates in PowerPoint and/or In Designed preferred.
        
        Nice to have Skills:
        
        
        • 
          
        • Marketing experience.
          
        • Punctual.
          

Keywords: Spectraforce Technologies, Chicago , Client Services Coordinator, Other , Chicago, Illinois