Administrative Assistant - Tax Temp

Company: PeopleShare Inc
Location: Chicago
Posted on: February 12, 2025

Job Description:

Role Overview for Administrative Assistant - Tax Temp:The role primarily involves assembling paper tax returns, sending them through USPS mail or electronically, making trips to the post office, monitoring departmental inboxes, responding to requests, and generating necessary reports for smooth workflow management.

Job details for Administrative Assistant - Tax Temp:

Pay rate $27.00/hr

Schedule: 9am - 5pm CST, (M-F)

Location: Chicago, IL

Job responsibilities for Administrative Assistant - Tax Temp:

• Processing Tax Returns: Manage the processing of large Federal and State Tax Returns, including Tax Notices and Power of Attorney (POAs).
• Delivery of Tax Documentation: Ensure timely and accurate delivery of tax documentation through various channels, including paper binding, mailing, messenger, and electronic delivery.
• Post Office Duties: Handle drop-offs at the post office, ensuring stamped receipts (Certified Mail Receipts - CMRs) are obtained for documentation.
• BDOeSign Requests: Process and deliver BDOeSign requests, outside of the BTU processing requirements.
• Admin BTU Monitoring: Monitor the daily BTU pools, ensuring processing, delivery, engagement letter preparation and delivery, e-file submissions, and e-file acceptance reports are managed accurately.
• E-Filing: Oversee e-filing procedures, including submissions, rejection resubmissions, and tracking acceptance reports.
• Troubleshooting: Troubleshoot issues with BTU, Agiloft, and DocuSign platforms as needed.
• Daily Reports: Generate and maintain daily reports on e-file status and due date tracking.
  
  Basic Qualifications for Administrative Assistatant - Tax Temp:
  

• Education: High School diploma, GED, or equivalent.
• Experience: At least one year of administrative support or a similar position.
• Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Key Skills and Abilities for Administrative Assistatant - Tax Temp:
  • Strong verbal and written communication skills.
  • Ability to adapt communication style to diverse audiences and situations.
  • Excellent multitasking abilities, with the capacity to work independently or collaboratively.
  • Detail-oriented with the ability to manage time effectively in a deadline-driven environment.
  • Friendly and professional demeanor in guest-facing situations.
  • Strong organizational and problem-solving skills. PHYSICAL REQUIREMENTS:
    • Walking, Lifting, bending, and twisting Will be standing and walking throughout the day.
    • Dress code is Business casual. No T-shirts or tennis shoes.
      
      PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
      
      PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
      
      IND73
      Requirements: Job Type: Temporary Post Date: 02/07/2025

Keywords: PeopleShare Inc, Chicago , Administrative Assistant - Tax Temp, Accounting, Auditing , Chicago, Illinois