Contract Billing Coordinator

Company: Edward Don & Company
Location: Woodridge
Posted on: April 10, 2025

Job Description:

Responsible for the invoicing of General Contractors and Customers for equipment projects, providing project billing & closeout documents and collecting payment for equipment projects. Also performs accounting functions such as reviewing project inventory, job costing, commission calculation & draw balance tracking. Will have daily contact with project managers, general contractors and customers in an effort to effectively invoice projects. Bill customers through SAP system. Use project AutoQuotes and system inventory as a reference to invoice customers. Follow up with customers on past due A/R invoices. Bill General Contractors (GC) through SAP system as well as prepare GC's progress billing Pay Application. Reconcile between the system and GC's progress billing Pay Application. Track retainage. Learn and use 3rd party billing software such as, Textura, GC Pay, Project Mates when required. Contact GC to collect payment on monthly progress billing Pay Applications. Complete lien waivers and other GC contract documents when required. Review project inventory and apply to cost (ATC) items not billable to customers. Process customer credits such as returns, sales allowances and tax credits. Prepare project billing backlog. Work with Assistant Project Mgrs (APM's) to obtain vendor invoices required for billing. Track retainage by project. Invoice customers for Design fees. Follow up on customer payment. Prepare, calculate & distribute sales rep commission reports (monthly). Distribute platinum/spiffs to sales reps (quarterly). Cross train on new customer set up and GC prequalification. Perform other duties as assigned.By applying, you consent to your information being transmitted by HourlyJobsNearMe to the Employer, as data controller, through the Employer's data processor SonicJobs.See SYSCO Privacy Policy at https://sysco.com/Privacy-Notice.html? and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions

Keywords: Edward Don & Company, Chicago , Contract Billing Coordinator, Accounting, Auditing , Woodridge, Illinois