Finance Office Manager

Company: Chicago Commons
Location: Chicago
Posted on: April 5, 2025

Job Description:

Corporate Office515 E. 50th StreetChicago, IL 60615, USA

• Pay or shift range: $62,500 USD to $65,500 USDThe estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.DescriptionPosition SummaryThe Finance Office Manager will report directly to the Chief Financial Officer and will assist with administrative and data-driven activities that originate from the Finance team. This position will perform a wide variety of administrative functions to carry out the day-to-day operations to support the CFO and Finance Team. The Finance Office Manager must have strong time management skills and be able to work independently. The position will be responsible for managing competing priorities in a fast-paced environment while maintaining a high degree of organization, confidentiality, and accuracy.Education & Certification Requirements--- Two to three years of related financial and administrative office experience required.--- GED or diploma required. Associate degree in a related field preferred.Experience & Training Requirements--- Must have strong data entry skills with the focus on detail and accuracy.--- Ability to learn and adapt to new computer programs and data entry systems.--- Strong proficiency with Office 365, Microsoft Excel, PowerPoint and other Microsoft software.--- Strong written and verbal communication skills.--- Excellent organizational and time management skills.--- Great customer service and interpersonal skills.--- Problem-solving and basic troubleshooting skills.--- Comfortable in a fast-paced environment.Desired Outcomes--- Proven proficiency with the use of Microsoft tools.--- Organizes workload throughout the day to meet project timelines and deadlines.--- Works closely with CFO and finance team to enter data and submit reports within all required timelines.Essential Job Requirements & Duties(These include but are not limited to the following. The company reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.)--- Responsible for entering data as needed in electronic tracking system(s) efficiently within designated timeline.--- Responsible for processing check and money order deposits electronically.--- Responsible for incident reporting form sorting and distribution to appropriate parties.--- Work collaboratively with the headquarters office team in the management and distribution of mail and package into the finance team.--- Assist with new vendor processing and verification within our internal procurement platform, Kissflow.--- Ensure efficient administrative support for CFO & Finance team.--- Create a positive working environment through organization, communication, and time management.--- Schedule appointments and maintain the CFO's calendar.--- Schedule and coordinate Finance related staff and other meetings as requested.--- Write and edit documents, memos and instructional documents as needed.--- Create and maintain filing systems, both electronic through SharePoint and physical as needed.--- Assist with preparing monthly reports and maintaining accurate up-to-date records and information required for the CFO and finance team.--- Ensure timely submission of all reports.--- Prepare communications, such as memos, emails, invoices, reports, and other correspondence as needed.--- Work collaboratively with all Chicago Commons' teams.--- Ordering and maintaining office supplies for Finance and General Admin.--- Perform other duties as assigned.Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform. While performing the duties of this job, the employee is regularly required to speak and read English proficiently. The employee must regularly operate a word-processing system and therefore must be able to read, produce and transmit data on such a system. The employee frequently is required to stand, walk, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 15 pounds.Specific vision requirements include the ability to see at close range.Working Conditions:(The unavoidable, externally imposed conditions under which the work must be performed, and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one's senses and metal demands.) None noted.To learn more about Chicago Commons' benefits package, please click HERE.Chicago Commons is an equal-opportunity employer. We consider all applicants for employment without regard to race, religion, color, age, sex, national origin, citizenship, ancestry, marital or parental status, sexual orientation including gender identity, gender expression, military discharge status, physical or mental disability, or any other status or characteristic protected by law. In addition, Chicago Commons provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. Qualified applicants will be required to complete a successful background and drug screening process upon hire.
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Keywords: Chicago Commons, Chicago , Finance Office Manager, Executive , Chicago, Illinois